Pillar - 7 OFFICE TPM



Office TPM

Unnecessary paperwork or reports in the Japanese system are considered as waste. The aim of the pillar is to be establishing an administrative support system for the production department and minimize this waste or cost. These approaches including analyzing the processes and procedure prevalent in the organization and increase the automation in-office procedure, Basically TPM address twelve major cost is the administrative departments of the manufacturing unit.
1. Information processing loss due to slowness

2. Non-availability of files/Information when need

3. Information accuracy loss

4. Communication loss

5. Idle Loss

6. Office Equipment Breakdowns

7. Breakdowns of communication channels such as telephone, fax, computers etc

8. Time spent on meeting without results

9. Duplication of work loss

10. Excess Inventory of office material

11. Loss due to poor control on purchase such as emergency purchase

12. Poor housekeeping

Office TPM


Kaizen in Office TPM

Use of kaizen activities in improving the functioning of this support department in the following topics are:

1. Reduction in excessive inventory levels

2. Reduction in lead time for some critical activity

3. Reduction in motion losses with the help of ergonomics

4. Good housekeeping

5. Automation of office activities

6. Distribution of workload to avoid the congestion

7. Reducing (in fact aiming at zero breakdowns) the breakdowns f office equipment through an autonomous maintenance

8. Modification information filling system to avoid delay in retrieval of information.

Benefits of office TPM

1. Reduction of all types of repetitive work and hence improvement in efficiency

2. Reduction of inventory levels and subsequently other costs related to inventory

3. Reduction in administrative expense

4. Involvement of all the people in support function which focus attention of all on plant maintenance

5. Increase in Productivity of a people support function

6. Reduction of customers complaints due to logistic

7. Reduction of expenses due to less emergency Purchase/Dispatch

8. Reduction in office equipment breakdowns and expenses

9. Reduction of manpower due to autonomous in office

10. Due to application of 5-S, Clean, safe and organized working place.